market vendor rules

BERWICK WINTER FARMERS’ MARKET VENDOR RULES

2025-2026

Vendor Setup/Breakdown and Parking Procedures

  • Drop-off starts no earlier than 8:30am. 
  • Vendors must move vehicles to the vendor-designated parking area by 9:45am. Requests for a parking spot closer to the Town Hall must be accepted by the market manager a week in advance.
  • Vendors may not leave the market or break down displays any earlier than the closing time of 1:00pm.
  • Vendors are expected to leave their space clean and are encouraged to help others break down.

Tables and Vending Space Information

  • Single spaces are approximately 10’x6’. 
  • Larger spaces will require the manager’s approval and a fee adjustment.
  • Vendors are expected to supply their own tables. 
  • Use of electricity must be requested and approved by the market manager prior to market day.
  • Vendors selling by weight must provide their own certified scales.

Cancellations  

  • If the market must be cancelled for weather, the market fees will not be refunded.
  • Unless for emergency situations, vendors must notify the market manager by 6pm the Thursday before the market if they cannot attend that week’s market. 
  • Vendors will not be reimbursed for cancellations or no-shows, except at the discretion of the market committee.
  • Unannounced absences may result in a loss of vending space for the season.
  • If a vendor is dismissed from the market, money paid for a season space will not be refunded.
  • Stay Home if you have any symptoms of COVID-19 (fever, cough, shortness of breath).
  • Stay Home if you have been exposed to anyone with symptoms of illness.

Product Requirements

  • Vendors may sell and display only the items they listed on their application (as these have been approved by the market manager).  
  • Vendors must sell products they have grown, raised, or produced.  No more than 20% of product may be sold on behalf of another local producer; these products must be clearly labeled, sourced locally, and pre-approved by the market manager.
  • Preference will be given to vendors near Berwick, ME who are selling mostly edible products they have grown themselves. 
  • For processed food vendors and non-food product vendors, preference will be given to those using local ingredients.
  • Vendors must sell at least one edible product, or they must be selling a non-food product from their own farm, such as wool. Non-food products must be produced from  farm-sourced ingredients.
  • Vendors selling any genetically modified organism (GMO) produce or using GMO ingredients must clearly label these products GMO.
  • Vendors MUST adhere to the State of Maine Single-Use Plastic Carry- Out Bag Ban

General Policies 

  • Vendors must abide by local, state, and federal food regulations and acquire any licensing or certification required for products sold in Maine.  Vendors are responsible for being aware of and complying with regulations relevant to products they are selling.
  • Vendors must provide a current insurance certificate/proof of liability with “Berwick Farmers Market, 11 Sullivan Square” listed as an additional insured to participate in the market.
  • The market manager and market committee reserve the right to make exceptions to the above rules, but this is expected to occur very rarely.
  • By participating in this market you agree to allow us to use your photograph for market promotion including printed material and social media.

FILL OUR VENDOR APPLICATION TODAY AND JOIN THE FUN!

2025-2026 Berwick Winter Farmers’ Market Vendor Application